Once you've navigated to your profile page, you can get started making it your own! You can show off your favorite headshot or selfie 🤳 and add a short bio. Check out these customization options below.
Profile Photo
Adding a profile picture is important and fun! This photo not only shows up on your personal details page but also on any recognitions you receive and your upcoming celebrations on the home screen.
Profile photos must be .png or .jpg. If you are having difficulty uploading your image, try clearing your browser cache.
Web browser
Hover over your current photo or avatar at the top of your personal details page. Click on Change photo. Select the photo you want from your files and click open. To remove or delete your profile image, select the X in the top right corner of your photo.
Mobile
Click on the photo icon on your profile picture or avatar on the personal details page. Select whether you'd like to go to your camera, albums, or remove photo. Clicking on a photo from your device will automatically upload it as your profile picture.
Update your "About Me" Section
Your about me section is where you can share all about what makes you, YOU! Use this space to share a short bio, your favorite jokes, or why you love your job. Your About Me section is viewable to all members of your organization, so they can learn more about you.
To update:
- Hover over the space below "About Me" under your profile photo.
- When it turns gray, a pencil will appear in the right corner. Click the pencil.
- Begin typing in the text box. Use our customization formatting tools to jazz it up!
- Click the green checkmark ✅ to save your changes! Repeat these steps to make updates to your profile anytime.
Update Your User Details
The following personal details can all be edited from the User Details panel on the left side of your personal details page.
Make sure to alert your HR department and Cooleaf administrator of any changes to your personal information in addition to updating your profile.
Sidebar Fields
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Name This is the name that will appear on your profile and across the platform. It helps others identify you and ensures consistency in team communications. |
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Title Your job title or role within the organization. This provides context about your responsibilities and position for colleagues and team members. |
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Pronouns Pronouns reflect how you would like to be addressed (e.g., he/him, she/her, they/them). Adding pronouns promotes inclusivity and respectful communication in the workplace. |
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The primary email associated with your profile. This is used for notifications, communication, and account recovery. Ensure it’s up to date and accessible. |
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Phone Number Your contact number where team members or supervisors can reach you when needed. Adding a phone number is optional but helpful for urgent communication. |
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LinkedIn Profile A link to your professional LinkedIn profile. Adding this allows colleagues to learn more about your background, skills, and experience. |
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Password (Non-SSO) If your company does not use Single Sign-On (SSO), you’ll need to set a secure password for your account. Use a strong, unique password to protect your profile and company information. |
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Teams and Supervisor This section displays the team or department you belong to and identifies your direct supervisor. It helps clarify reporting structures and fosters better collaboration. |
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Celebrations (Anniversary and Birthday) Celebrate milestones with your team! This section highlights your work anniversary and birthday so colleagues can recognize and celebrate these special moments with you. |
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Notifications Click on the toggle to turn on and off notifications for the following: Weekly digest: this is the way you stay informed about all the awesome things happening in your organization this week via email! New posts: get notified via email when a new post appears on the main feed! New post comments: toggling this setting on will create email notifications when anyone comments on a post or recognition that you created. SMS Notifications (if supported): If your organization has enabled SMS notifications, you can opt-in to receive text message alerts on your mobile phone for specific events (availability may vary). 🔔 Important Notes: You cannot disable all notifications from Cooleaf. The platform will send essential notifications, via in app and email, like recognition posts and updates from your admin team. You won't receive email alerts for every interaction, such as "likes" on your posts or comments on posts where you've been tagged or recognized. |
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Integrations This is where you can connect integration like Slack or your smartwatch/health app for step challenges. For more on this see Your Guide to Step Challenges. |
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Language To set your preferred language for your Cooleaf site, simply click on the dropdown menu. Please be aware that this selection will affect only the pre-defined text within the platform. User-generated content, including Posts, Recognitions, Events, Challenges, etc., will remain in their original language. We are continuously striving to enhance Cooleaf's accessibility and plan to introduce additional language options in the future. If you seek to translate user-generated content, we recommend exploring specific browser settings and options, such as those available in Google Chrome and Microsoft Edge for translating content to your native language. |
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Time Zone To change your time zone, hover over the existing time zone until the field turns gray and a pencil icon appears. Click anyway in the gray box and a dropdown will appear. Once you select the appropriate option, your changes will save automatically. |
Points History
If you are looking to learn more about your points, why you didn't receive points for my birthday or work anniversary, or just want to verify if you received points from a Challenge or Activity, review the View Your Points History article!